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Secretary IV

Walt Disney Animation Studios currently has an exciting opportunity for a Secretary IV at its Burbank, CA studio. This position reports to the SVP of Production.

Position Summary: 

Responsible for the administrative support to the Senior Vice President of Production for Walt Disney Animation Studios. Serves as day-to-day liaison between SVP and numerous internal and external parties.

This role implements and drives projects assigned to the SVP, from the early stages of development through production, post, release, and marketing.  While in development and production, the Secretary IV works with key studio leadership both internally and externally and the production teams to successfully execute and prioritize constantly changing projects, schedules and delivery dates.

Must have the ability to exercise good judgement in a variety of situations with strong written and verbal communication skills.  Must be extremely detail-oriented, tech savvy, organized, pro-active, possess great interpersonal skills and have the ability to work in a discreet and confidential manner.  Additionally, must have an understanding of how best to work with teams of creative individuals.  

Exercise strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with a positive, flexible and professional disposition. Must be a forward thinker who actively seeks opportunities and proposes solutions.

Job Responsibilities:
This position will also be the liaison between the SVPs‘ office, and multiple production and overhead departments within Disney Animation, including the Business Affairs & Finance offices, as well as partners across the company from to Walt Disney Imagineering, to Walt Disney Animation Studios Marketing, Distribution and Post Production.  The position also requires working across the entertainment industry at, including literary agents, artistic consultants and voice talent; and when applicable prioritize and delegate workflow of projects to other support staff.
  • Provide day-to-day administrative support to the SVP of Production for all animated productions greenlit into the release slate 
  • Coordinates information, communications and resources to align with the SVP’s vision and priorities
  • Serves as an intermediary with executives, producers, directors, writers, talent, other assistants, external associates and visitors at all levels
  • Responsibilities will include, but are not limited to:   
    • Organizing high-priority presentations (including drafting screen credits), screenings, recurring meetings and offsite events
    • Maintaining and organizing files and documents (both electronic and paper)
    • Answering telephone calls; maintaining calendars; extensive scheduling
    • Maintaining a status chart of pending matters; preparing expense reports
    • Ordering catering and supplies o Collection of tax and other documents from talent, research, creation and maintenance of attorneys’ contacts directory
    • Overall production legal assistance; coordination with studio Contract Administration, etc.
    • Coordinating invoices and payments to vendors and outside consultants

  • 3-5 years minimum experience
  • Demonstrated professionalism and ability to maintain the highest level of confidentiality and discretion
  • Strong proficiency with Microsoft Office Suite
  • Demonstrated ability to prioritize, meet deadlines, make decisions, delegate and change course of action quickly
  • Detail-oriented with the ability to maintain professionalism under pressure
  • Strong organizational and follow-thru skills, especially with extensive scheduling
  • Effective communicator, both verbally and written
  • Positive attitude and the ability to be proactive, resourceful and flexible
  • Strong people skills, including the ability to work effectively as part of a team and with professionals at all levels
  • Ability to take initiative and work with limited supervision
  • Must be a proactive problem-solver with creative instincts and business sense
  • Experience with working with creative individuals

Preferred Qualifications:
  • Proven knowledge of Walt Disney Company policies and procedures
  • High degree of confidence with and efficient use of technology with proficiency in Mac OS, Google Suite, Microsoft Word, Excel, PowerPoint, web conference software, internet research, etc.
  • Extensive expense report and travel experience
  • Knowledge of animation or digital production process a plus

Required Education:   
  • BA or BS preferred
The Walt Disney Company is an Equal Opportunity Employer

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